Sales Operations Financial Coordinator

Job Overview

The Sales Operations Financial Coordinator is responsible for processing and managing purchases that support the sales organization. This role ensures timely and accurate purchase order execution, compliance with internal policies, and coordination between sales, finance, and vendors to enable smooth sales execution.

A Day In The Life

• Create and process purchase orders in accordance with approved sales requests, contracts, and pricing agreements.
• Validate required approvals, budgets, and documentation prior to purchase order submission.
• Serve as the primary point of contact for sales teams regarding purchase order status, requirements, and timelines.
• Coordinate with vendors and internal stakeholders (Sales, Finance, Legal and Procurement) to resolve discrepancies or issues.
• Ensure purchase orders comply with company policies, audit requirements, and financial controls.
• Track purchase orders through fulfillment and closure, including updates, amendments, and cancellations as needed.
• Follow up on vendor invoices and payment status related to issued purchase orders.
• Partner with Finance and Accounts Payable to resolve payment delays, discrepancies, or invoice issues.
• Proactively communicate payment status, risks, or issues to sales and relevant stakeholders.
• Maintain accurate records and documentation in purchasing and financial systems.
• Support month-end and quarter-end close activities related to open purchase orders and outstanding payments.
• Identify process improvement opportunities to streamline purchase order creation, payment follow-up, and turnaround time.
• Work closely with the Supplier Management team on the onboarding of new suppliers and the timely update of supplier master data as required.

What will help you thrive in this role?

Required Qualifications:

• Associate or bachelor’s degree in business, finance, operations, or a related field, or equivalent work experience.
• 2+ years of experience in purchase order processing, sales operations, procurement, or a related administrative role.
• Strong attention to detail with the ability to manage multiple requests and deadlines.
• Experience working with ERP or purchasing systems (e.g., SAP, Oracle, NetSuite, or similar).
• Proficiency in Microsoft Excel and other Microsoft Office tools.
• Strong communication and customer service skills, with the ability to work effectively with sales teams

Preferred Qualifications

• Experience supporting a sales or commercial organization.
• Familiarity with contract terms, pricing structures, and revenue recognition concepts.
• Experience in a regulated or highly controlled business environment.
• Continuous improvement mindset with experience documenting or improving processes.

Key Competencies

• Organization and prioritization
• Accuracy and quality control
• Cross-functional collaboration
• Problem-solving and follow-through
• Professional judgment and confidentiality

Working Conditions

• Primarily remote or office-based role with standard business hours.
• May require occasional flexibility to support peak sales cycles or month-end close activities.
• This role plays a critical part in enabling the sales organization by ensuring purchase orders are created accurately, efficiently, and in alignment with business objectives.