Purchasing and Inventory Specialist - St. Louis, MO

Job Overview

Responsible for monitoring and troubleshooting the fulfillment process for third-party purchasing and inventory requirements, ensuring products move smoothly and accurately through all project phases. This role is essential to Hubbell’s ability to deliver on commitments to customers and collaborates directly with Project Managers, Accounting/Finance, ORM, Sourcing, Procurement, and other cross-functional teams. Key responsibilities include managing purchase requisitions, purchase orders, vendor setups, invoices, and escrow reporting.
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A Day In The Life

Key Responsibilities:

• Create, update, and maintain purchase requisitions for third-party hardware and service purchases, aligned with Sales Order Backlog.
• Monitor daily reports to ensure timely conversion of requisitions to purchase orders.
• Coordinate with finance and purchasing to resolve vendor credit holds.
• Identify audit criteria and proactively audit purchase orders to ensure issue-free deliveries.
• Ensure sales order costs are accurately reflected and transferred to purchase requisitions, including SOX-compliant backup documentation.
• Manage promise dates by tracking completion flags, splitting lines, material status issues, and customer-requested changes.
• Serve as liaison between ORM, project managers, and operations to resolve expedite requests, lead times, drop shipments, purchasing changes, and cancellations.
• Organize and lead weekly meetings to address purchasing backlog concerns.
• Oversee raw materials inventory.
• Assist Sourcing with vendor setup and reactivation.
• Support tracking of purchases and creation of purchase order requisitions.
• Monitor purchasing reports to ensure vendor invoices are accurate and processed promptly; verify material receipt and communicate with ORM for customer invoice processing (CWS, MRBR, Service Entry Sheet, etc.).
• Collaborate with stakeholders to ensure timely resolution of outstanding items.
• Coordinate Month-End Accruals with Accounting and other related activities.
• Prepare third-party drop-ship reports for month-end SOX compliance.
• Monitor and update purchasing information records (PIR) in SAP.
• Serve as backup for other PR/PO Coordinators.
• Perform other administrative duties as assigned.

What will help you thrive in this role?

High school diploma required; Associate’s degree preferred.

Minimum 2 years experience in purchasing and inventory management preferred.

Proficiency in Microsoft Excel and all Microsoft Office applications.

Strong interpersonal skills for effective relationship management with internal and external business partners.

Demonstrated analytical and critical thinking abilities.

SAP experience preferred.