Facilities and Operations Coordinator (Shelton, CT)

Job Overview

Join Hubbell as a Facilities & Workplace Operations Coordinator and play a key role in keeping our Corporate HQ running smoothly. From workplace services and office operations to mailroom logistics and facilities support, this role is at the heart of delivering a safe, efficient, and positive employee experience.

If you enjoy a fast-paced environment, collaborating across teams, and making an impact behind the scenes—this could be a great fit for you.

• Shelton, CT (on-site)
• Hands-on, high-impact role
• Partner across Facilities, EHS, HR, Security & more

The Facilities & Workplace Operations Coordinator supports the day-to-day operations of the Shelton Corporate Headquarters, including workplace services, mailroom and shipping/receiving operations, vendor coordination, and facilities operational support. This role serves as a key on-site partner to Facilities, Environmental Health & Safety (EHS), Security, Finance, HR, and third-party service providers to maintain a safe, efficient, and well-managed workplace while supporting a positive employee experience.

A Day In the Life

Office Operations & Workplace Services

• Support daily office operations to maintain a professional, efficient, and welcoming corporate environment
• Maintain inventory of office and facility supplies and coordinate ordering and replenishment using SAP
• Stock and maintain common areas, conference rooms, copy rooms, and shared workspaces
• Assist with office equipment support (copiers, printers, mail equipment, etc.)
• Respond to employee workplace and facility-related requests in a timely, customer-focused manner
• Support meetings, onsite events, and employee engagement activities as needed

Mailroom, Shipping & Receiving Operations

• Manage daily mailroom operations for Shelton HQ, including incoming and outgoing mail and packages
• Coordinate outgoing shipments, including packaging, labeling, postage, and carrier selection (domestic and international)
• Audit deliveries against packing slips to ensure accuracy
• Schedule and manage freight deliveries and dock activity
• Track shipments and coordinate with carriers to meet delivery timelines
• Maintain shipping and receiving areas in an organized, compliant, and safe manner
• Support compliance with shipping regulations, including hazmat handling requirements, as applicable

Facilities Operations Support

• Support routine facility operations, inspections, and maintenance activities to ensure a safe, clean, and functional workplace
• Coordinate service requests, corrective maintenance, office moves, space adjustments, and related facility documentation
• Support site-level EHS programs, safety inspections, audits, emergency response, and building safety protocols in partnership with the EHS team

What will help you thrive in this role?

Required

• High school diploma or equivalent
• Minimum of 2 years of experience in facilities, office operations, mailroom, logistics, or workplace services
• Proficiency with Microsoft Office applications (Outlook, Excel, Word)
• Strong organizational, communication, and multitasking skills
• Ability to work independently and manage multiple priorities
• Ability to lift and move packages (up to 50 lbs) and perform physical tasks associated with mailroom and facility support functions

Preferred

• Associate’s or Bachelor’s degree in Business Administration or related field
• Experience in a corporate headquarters or multi-department office environment
• Experience coordinating vendors and service providers
• Knowledge of shipping/receiving procedures and hazmat requirements
• Experience with USPS Certified Mail, UPS shipping processes, and WorldShip or comparable shipping systems
• Ability to work with discretion and confidentiality as needed 

Apply or reach out to learn more! #Hiring #Facilities #Operations #WorkplaceExperience #LI-HB1