Administrative Assistant - Largo, FL

Job Overview

The Administrative Assistant I is responsible for providing support to the organization by managing schedules, handling correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth operation of Hubbell’s offices.

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A Day In The Life

Every day at Hubbell is different and you’ll contribute in many ways. On any given day, you’ll make a difference by: 

• Handling incoming and outgoing correspondence, emails, and phone calls 
• Maintaining and updating paper and electronic records, databases, and filing systems 
• Coordinating and maintaining calendar appointments, meetings and travel itineraries and coordinating related arrangements  
• Drafting and proofreading documents, reports, presentations, and assisting with editing and formatting as needed.  
• Ordering and maintaining office supplies, managing equipment, and handling mail and deliveries 
• Arranging, scheduling, and coordinating meetings, conferences, and presentations 
• Prepare meeting agendas, take minutes, and distribute them to attendees 
• Submitting and reconciling expense reports 
• Acting as point of contact for internal and external clients 
• Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts 
• Collaborating with other departments to support special projects, events, and initiatives 
• Providing general support to visitors  

What will help you thrive in this role?

• High School Diploma required 
• Previous Customer Service, Support or Administrative experience 
• Must be able to meet deadlines in a fast-paced quickly changing environment 
• Excellent verbal and written communication skills. 
• Strong interpersonal and customer service skills. 
• Proficient in Microsoft Office Suite or related software. 
• The ability to multitask is a must. 
• Excellent organizational skills and attention to detail. 
• Basic understanding of clerical procedures and systems such as recordkeeping and filing. 
• Ability to work independently. 

Competencies