Administrative Assistant - Largo, FL

Date: Jun 14, 2024

Location: Largo, FL, US, 33773-3724

Company: Hubbell Incorporated

Job Overview

The Administrative Assistant I is responsible for providing support to the organization by managing schedules, handling correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth operation of Hubbell’s offices.

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A Day In The Life

Every day at Hubbell is different and you’ll contribute in many ways. On any given day, you’ll make a difference by: 

  • Handling incoming and outgoing correspondence, emails, and phone calls 
  • Maintaining and updating paper and electronic records, databases, and filing systems 
  • Coordinating and maintaining calendar appointments, meetings and travel itineraries and coordinating related arrangements  
  • Drafting and proofreading documents, reports, presentations, and assisting with editing and formatting as needed.  
  • Ordering and maintaining office supplies, managing equipment, and handling mail and deliveries 
  • Arranging, scheduling, and coordinating meetings, conferences, and presentations 
  • Prepare meeting agendas, take minutes, and distribute them to attendees 
  • Submitting and reconciling expense reports 
  • Acting as point of contact for internal and external clients 
  • Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts 
  • Collaborating with other departments to support special projects, events, and initiatives 
  • Providing general support to visitors  

What will help you thrive in this role?

  • High School Diploma required 
  • Previous Customer Service, Support or Administrative experience 
  • Must be able to meet deadlines in a fast-paced quickly changing environment 
  • Excellent verbal and written communication skills. 
  • Strong interpersonal and customer service skills. 
  • Proficient in Microsoft Office Suite or related software. 
  • The ability to multitask is a must. 
  • Excellent organizational skills and attention to detail. 
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing. 
  • Ability to work independently. 

Competencies

Initiative and Drive
Continuous Improvement
Customer Focus
Technology Agility
Positive Approach and Stress Tolerance