Human Resources Coordinator

Job Overview

The Human Resources Coordinator is responsible for providing administrative support to the Human Resource (HR) department, ensuring the efficient and smooth operation of the HR functions within the organization. This position is focused on primarily transactional, as opposed to strategic, human resource functions. This position assists with data entry and online employee license verification. The Human Resources Coordinator is the front line for providing customer service to employee and manager needs. 
 

A Day In The Life

Every day at Hubbell is different and you’ll contribute in many ways. On any given day, you’ll make a difference by: 

• Answer applicant questions including job details, benefits, and Company culture. 
• Coordinate the onboarding process for new teammates including new hire documents, orientation, and training coordination. 
• Answering/routing phone calls, greet visitors, assist individuals with directions, and guide people through the building. 
• Maintain employment records using HR software.
• Assist with employee benefit plan administration.
• Work effectively with HR team members to support all staffing needs
• Welcome new employees to the organization. Facilitate orientation and the onboarding process, including preparing onboarding materials, coordinating schedules, and ensuring timely completion of all employment documentation and system transactions
• Support recruiting process, including coordinating interview logistics, managing candidate communications, and distributing interview notes as needed
• Assign training to new hires in the system and assist with tracking completion
• Participate in recruiting activities, such as career fairs, social media, hiring events, referral program, and networking opportunities
• Maintain standard recruiting data and related reports
• Maintain confidential personnel files and personnel actions documentation across systems
• Perform confidential data entry tasks as needed, ensuring accuracy across HR and payroll systems
• Lead new hire system setup, including creating and maintaining employee profiles across multiple platforms and coordinating system access (e.g., onboarding systems, internal tools)
• Support onboarding activities by communicating directly with new hires to answer questions and ensure a smooth transition into the organization
• Lead scheduling and coordination of new hire orientations, including cross-functional collaboration with HR, IT, and hiring teams
• Provide support for payroll-related processes, including PTO tracking, data validation, and assisting with payroll inquiries
• Maintain and update tracking tools and spreadsheets related to employee data, reporting, and organizational changes
• Audit and reconcile HR data across systems to ensure accuracy and consistency
• Other duties as assigned

What will help you thrive in this role?

• High School Diploma (required)  
• Associates Degree preferred 
• 2 years of previous HR, customer service, or administrative experience (required) 
• Excellent computer skills and experience with Microsoft Office (Outlook, Word, Excel, and PowerPoint)  
• Excellent written and verbal communication skills  
• Familiarity with HR software and systems is preferred 
• Discretion and the ability to maintain confidentiality. 
• Responsible with strong work ethic, integrity, and reliability. 
• Proven time management skills: ability to prioritize and complete multiple tasks effectively