T&E Program Lead

Posting Address

Greenville, SC
#LI-SL1

Position Overview

The Travel & Expense (T&E) Program Lead will serve as a key interface between Hubbell employees, business finance and operations teams, and the One Hubbell Finance (OHF) organization to ensure objectives are met and internal customer requirements are satisfied on a regular basis.  This position will interact with sourcing, treasury, the businesses, employees and the third-party provider to ensure the delivery of value-added service delivery of travel services related to Citi and Concur. This position is also responsible for monitoring delivery of implemented periodic reporting. Overall, this T&E Program Lead should possess excellent interpersonal skills to partner and collaborate across the organization while maintaining excellent business partnerships and working relationships both within Hubbell and with and third parties such as Citi and Concur. Additionally, they should exhibit flexibility and willingness to take on new responsibilities and assignments as they are identified and to assist with various ad hoc projects as needed.  The role would report to the AP Senior Manager. This position will serve as a key member of the OHF AP team. 
 

Duties and Responsibilities

• Manage the company travel and purchasing card program
• Develop strategic policies and programs for corporate travel
• Support negotiations regarding contracts or rates with travel service providers
• Manage Citibank program and relationship through treasury function, ensuring timely and accurate payment of expenses
• Manage third-party resources supporting the T&E function including monitoring performance and handling escalated issues and questions
• Provide management reporting on T&E spend
• Ensure compliance with travel and purchasing card policies, maintaining and updating such policies when necessary
• Provide training and support to Hubbell cardholders as needed to resolve T&E issues and ensure compliance with policy

Manage Concur configuration:

• Understanding of the working relationship of the product from transaction import, expense creation, workflow for both travel and purchasing cards.
• Daily purchasing card assignment
• Add new cost centers to configuration and remove obsolete
• Support transition of new acquisitions to Hubbell’s card program and Concur
• Process to update business units converted to SAP
• Ability to research to resolve issues – cause/effect
• Monitoring through reports and follow up with employees
• Reconcile weekly extraction funding
• Analyze Concur IDOC errors and work to resolve

Commercial Travel and Purchasing Program: 

• Working knowledge of Hubbell’s managing accounts, process to add new.
• Communicate with Citibank globally 
• Analyze MCC issues and implement action plans to address
   

Skills and Experience

• Corporate T&E lead with 3-5 years of experience in similar positions
• Experience with U.S. multi-national public company, ideally >$1+Billion annual revenue
• Knowledge of international travel regulations, customs and currencies
• Bachelor’s degree preferred
• SAP experience strongly preferred
• Proven Concur configuration experience    
• Strong communication and influencing skills, ability to lead large scale initiatives and projects with both local and executive management; ability to communicate with others
• Demonstrated experience interfacing regularly with professionals at all levels of the organization, from manufacturing floor to senior executive office
• Proactive and collaborative in management style and communication approach 
• Willingness and ability to adapt to the rapid business and organizational changes that accompany a high-growth environment
• Knowledge of T&E reporting and processing
• Working knowledge of MS Office and CTM/GDS solutions
• Excellent communication (oral and written) and negotiation skills
• Well-organized and reliable
• An analytical mind with strong business acumen
• Customer-oriented approach