Administrative Assistant - Des Moines, IA

Job Overview

The Administrative Assistant is responsible for providing support to the organization by scheduling visitors, handling correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth operation of Hubbell’s offices.  This position also supports Accounting administrative tasks. A successful incumbent will possess extraordinary customer service skills, attention to detail, discretion, and good judgment.

A Day In The Life

Every day at Hubbell is different and you’ll contribute in many ways. On any given day, you’ll make a difference by: 

• Handling incoming and outgoing correspondence, emails, and phone calls 
• Maintain an organized lobby and provide a positive first impression to employees and all visitors
• Manage required entry logs, oversee welcome procedures for customers, visitors, and new employees
• Maintaining and updating paper and electronic records, databases, and filing systems 
• Ordering and maintaining office supplies, managing equipment, and handling mail and deliveries 
• Serve as point person for work-related lunch orders and support administrative tasks for employee special events
• Provide assistance on accounting functions including but not limited to cash receipts, customer invoice documentation, vendor invoice review, record management
• Arranging, scheduling, and coordinating meetings, conferences, and presentations 
• Acting as point of contact for internal and external clients 
• Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts 
• Collaborating with other departments to support special projects, events, and initiatives 

What will help you thrive in this role?

• High School Diploma 
• Previous Customer Service, Support or Administrative experience 
• Must be able to meet deadlines in a fast-paced quickly changing environment 
• Excellent verbal and written communication skills. 
• Strong interpersonal and customer service skills. 
• Proficient in Microsoft Office Suite or related software. 
• Ability to multitask.
• Excellent organizational skills and attention to detail. 
• Basic understanding of clerical and accounting procedures and systems such as recordkeeping and filing. 
• Ability to work independently.