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Administrative Assistant III

Date: Jan 5, 2022

Location: Arden, NC, US, 28704

Company: Hubbell Incorporated

Corporate Overview
Hubbell Incorporated was founded in 1888 and has grown into an international manufacturer of quality electrical, lighting and power solutions with more than 75 brands used and recognized around the world. Our founder, Harvey Hubbell, developed tooling and equipment to serve the growing demand for new assembly and manufacturing machinery during the industrial revolution. An early, and one of many patents awarded, came for the creation of the first practical method to control electricity through the pull chain socket that remains unchanged today. As a market leader in reliable, electrical solutions, we provide more than half a million products delivered through our various business groups. Hubbell is committed to continually innovating solutions that work, transforming old products with new ideas, and ensuring that we Energize, Enlighten and Empower the communities that support us.
 
Division Overview
Hubbell Commercial & Industrial (HCI) provides solutions for a broad range of non-residential and residential construction, commercial and industrial applications along with high-voltage test and measurement solutions. As a leading global manufacturer and supplier in multiple markets, we have quality products that serve the commercial construction, datacom, industrial light, industrial heavy, high voltage, residential and oil & gas markets. HCI has built its success through strong leadership, employee and customer loyalty and an exceptional sales force.

Position Overview

This position is responsible for administering indirect product purchasing and execution. This position will work with suppliers, internal team members and external stakeholders to ensure projects are purchased.  As well, this position will work closely with the facility director manage facility costs, driving strategic objectives, produce critical daily reporting and establish key events throughout the facility.

Duties and Responsibilities

  1. Ensures order fulfillment and Purchase Order (PO) placement in a timely manner to support indirect needs for distribution center, manufacturing and office operations.
  2. Manages accounts payable issues, including but not limited to, the closing of PO’s, invoices and receipt issues in a timely and effective manner
  3. Requests competitive bids from select vendors and assist in tracking competitive bid documentation for the Procurement department
  4. Responsible for the maintenance of all records, quotes, terms, etc., in order to comply with document repository procedures within the facility
  5. Tracking and oversight of the facility expense budget and forecast to ensure accurate and timely reporting and cost control.
  6. Supports logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance. - Supports efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  7. Distributes building wide announcements, books conference rooms and coordinates catering as needed.
  8. Support Human Resources in the hiring and onboarding process for new employees.
  9. Produce daily performance reporting for the supply chain network as well as local operations.
  10. Performs other duties as assigned by the immediate supervisor

Skills and Experience

  1. Minimum of 2 years of experience in similar roles
  2. Good knowledge of Excel, PowerPoint and Word
  3. Good written and verbal communication skills
  4. Detail oriented approach

Education

Associates Degree

 

Hubbell Incorporated, its subsidiaries and affiliates, is an EO Employer AA: M/F/Veteran/Disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity or any other protected class.


Nearest Major Market: Asheville